Full range of administrative/office support of customer's business processes

Translating documents (Rus-Eng, Eng-Rus)

Translation of documents from/to English

Freelance translation (Eng-Rus, Rus-Eng)

Communication with vendors in English Conducting due diligenceprocedure (as required) Arranging the signing of framework agreements, contracts and addendums and arranging their approvals Translation of contract documentation and supporting documentation Control of document flow Ancor/Cisco: Prepared and arranged signing of 60 agreements and addendums with Cisco partners within the framework of marketing bonus programms - in English and Russian Conducted due diligence procedures of a list of potential partners and prepared framework agreements for signing with 10 new partners of Cisco Systems in Moscow and regions - in English and Russian Checked reporting documentation submitted by Cisco Systems partners for over 30 marketing activities (seminars, trainings, conferences, digital advertizing and promotional campaigns) - in English and Russian. Ancor FinTech: Conducted sourcing of Russian and international vendors for automatization of payments to remote Russian and foreign employees. AncorFinTech/Yandex: Conducted source selection of foreign vendors for construction and renovation of foreign Yandex.taxi offices. Подготовила более 60 договоров и допсоглашений более чем с 50 партнёрами компании в рамках маркетинговых бонусных программ (Москва и регионы) - на русском и английском языках/cisco Провела процедуру проверки благонадежности и оформила рамочные соглашения по участию в маркетинговых программах с 10 новыми партнёрами (Москва и регионы) - на русском и английском языках/cisco Проверила отчётность партнёров по более 30 маркетинговым акциям и мероприятиям (семинары, тренинги, конференции, digital marketing) - на русском и английском языках/cisco В рамках проекта по развитию бизнеса компании провела отбор российских и международных поставщиков для автоматизации платежей удалённым исполнителям в РФ, СНГ и за рубежом/ancor Провела конкурсный отбор зарубежных строительных подрядчиков для проекта компании-клиента/ancor/yandex

Coordination and execution of contracts for the supply of radio electronic equipment, demo samples of equipment, license agreements. Creation of new sales items in 1C, billing customers according to the terms of the contracts, control of the status of advance payments. Placing orders for the supply of equipment and software, creation of new customers in SAP-based CRM system . Processing requests for verification, servicing, and relocation and delivery of equipment. Control of equipment delivery as per contract terms.

Pre-payment validation of vendor closing documentation against POs in SAP based CRM and internal database. Maintaining the register of closing documents and videofiles. Screening video records of company's marketing activities (conferences, lectures, masterclasses, digital advertising, etc.) against SAP based CRM system and internal corporate system.

(Temporary contract for the period of maternity leave of the permanent employee) Administrative support to Marketing and BD Director, and Marketing Department Assistance to the head of the marketing and business development department in her daily work and administrative coordination of the marketing department. Organization of regular department meetings and meetings with partners and clients. Travel arrangements for the Department director: hr-applications for Business-travel, vacatios, days-off (SP), air and rail tickets, hotels in Russia and abroad, Visa support, preparation of expense reports (Concur). Translating and editing of letters, articles, presentations, contracts (marketing in the field of peritoneal dialysis, hemodialysis, anesthesia). Initiating grants for participation of healthcare professionals in scientific events, such as donations, conferences, workshops, patients' school and other events (Pega), translation of related documents. Verification of the correctness of accounting documents at the stage of opening and closing grants for marketing events, verification of final estimates and packages of closing documents against the approved budget as per operational plan, corporate standards, and the RF legislation, ensuring the correct use of fiscal data. Participation in preparation of closed grants for internal corporate audits. Informing Roszdravnadzor about company events, controlling the timing of posting information about upcoming scientific events on Roszdranadzor website. Sourcing and procurement of marketing services: placement of advertising and information materials in professionals magazines, market research services, translation and adaptation of promotional materials, services for design, production and distribution of printed promotional materials. Inventory of promotional materials and promotional budget planning (annual, quarterly, monthly). Making requests for procurement of equipment (iPhones, iPads, office supplies) in the corresponding systems. Preparation of documents for the participation of foreign lecturers in company events in Russia through foreign agencies (lecturer's contracts, visas, tickets, taxis). Preparation of invoices for payment: checking the completeness and correctness of the package of closing documents, obtaining signatures of pertinent department heads, control the correct use of fiscal data. Creating and maintaining a register of contracts for the supply of demo-equipment. Creation and execution of orders and specifications for the supply of demonstration samples of the company's Product (equipment and solutions) for trainings and master classes. Maintaining the documents workflow for signing-off the used demo samples jointly with the operations and accounting departments. Supervising correct and timely submittal of time-sheets to the Department director and HR (up to 15 people). Participation of the financial department project: transfer of vendors of the Marketing department to 60 and 90 days of post-payment conditions (communication with vendors' chief accountants, exchange of information letters, initiating and signing of suplementary agreements to existing frame contract). Placement of requests for capital expenditures within the framework of global corporate on-line resource (constraction of a technological training center of the company). Assistance in organizing internal events. Collection of documents packages for due diligence procedures, establishment of company profiles in the corporate due diligence system.

(Temporary contract for the period of maternity leave of the permanent employee) Wide range of administrative support to Project Director, Administrative Director and Site Manager to include: translating and interpreting for PD and SSM to and from Russian in meetings and in correspondence with contractors and Russian government officials; maintaining computerized data bases; making travel and lodging arrangements; coordinating visits to the job site(s); ensuring document control: maintaining filing system relating to all aspects of the project in accordance with project requirements and general office management; ensuring correct use of contract and fiscal data in payments to contractors and subcontractors; overseeing the filing/storage of contractor submittals, including shop drawings, design calculations, design data, material samples and as-built drawings in accordance with Project Procedures Manual; developing and maintaining MS Excel spread-sheets to track technical submittals, incoming and outgoing correspondence, contract modifications, contractor's progress payments, inventory, lists of foreign/local workers and their security status; processing procurement of services and commodities; coordinating VAT reimbursement process; maintaining logs and records of meetings; establishing and maintaining office filing system; maintaining office supplies inventory and porcurement process for office needs; procuring and maintaining office technical library, etc.

Translating, interpreting and coordination of administrative and some operational aspects of the project. Wide range of administrative support to Program Director and Project Manager: translating and interpreting to and from Russian in meetings and in correspondence with Russian contractors and Russian government officials; making travel and lodging arrangements; coordinating visits to the job site(s); ensuring document control: maintaining filing system relating to all aspects of the project in accordance with project requirements and general office management; overseeing the filing/storage of contractor submittals, including shop drawings, design calculations, design data, material samples and as-built drawings in accordance with Project Procedures Manual; developing and maintaining MS Excel spread-sheets to track technical submittals, incoming and outgoing correspondence, contract modifications, contractor's progress payments; maintaining logs and records of minutes of meetings; processing procurement of services and commodities by preparing and submitting purchase requisitions; ensuring correct use of contracts fiscal data in payments to contractors and subcontractors; maintaining office supplies inventory and porcurement process for office needs; procuring and maintaining office technical library; assisting HR in preparation of team-building events;

Full scope of administrative support to TNS-Gallup Media headquarters reception of visitors; organization of logistics; documents processing; control of courier services work. Translation: correspondence; technical specifications for monitoring equipment; updates to ESOMAR code; customs clearance documents.