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Female, 48 years, born on 29 April 1977

Moscow, not willing to relocate, prepared for business trips

Административный директор / Administrative Director/Facilities Manager/Head of Property Department

Specializations:
  • Maintenance department manager/head

Employment type: full time

Work experience 27 years 6 months

December 2018currently
7 years 5 months

Russia, www.deloitte.ru

Business Services... Show more

Project Leader
• Desks and meeting rooms utilization analysis to assess the company's need for space, number of working desk and meeting rooms; • Workshops with the business reps to identify their targets, needs and requirements; • Elaboration of the new Workplace strategy for the running Moscow office; • Space layout planning within the existing office to support new Workplace Strategy with further interior design; • Business case preparation for Board review and approval; • Project cost estimate; • Project timeline for phased development and reconstruction; • Biddings for project's suppliers: furniture, architect, general construction, etc. • Contract terms negotiation with the vendors; • Change management; • Cross-functional regular project catch-ups.
August 2015December 2018
3 years 5 months

Russia, www.deloitte.ru

Business Services... Show more

Property and Facilities Manager (Administrative dept.)
Job responsibilities include management of the company’s property portfolio in Russia and CIS. • Company offices leasing and maintaining relations with Landlords, Lease database monitoring; • 3 deals of office lease terms renegotiation with the existing landlord to optimize the rental cost; • creating and maintaining the Company’s Property Portfolio; • management and participation in the on-going projects related with Company’s lease and sublease activities; • financial analysis of lease and sublease commitments; budgeting and control real estate costs, including verification of all invoices, monthly allocations; • overall control over intercompany sublease agreements including their preparation, obtaining approvals, timely renewal, termination; • premises sublet including marketing, financial models preparation and sublease agreements negotiation; • subtenants relations management including invoicing, sublease close; • issuing quarterly reports for COO on the Company Property portfolio; • Preparation of miscellaneous calculations related to leases/subleases/projects as per request of finance departments or/and COO for further sign off; • department’s budget preparation and preparation of different types of analysis and reports related to the department activities; • regional offices start-up and/or relocation (Ufa, Novosibirsk, Vladivostok, Baku, Tbilisi) including real estate market screening, lease negotiation with landlords and further fit-out and construction of the offices; • leading the projects for office design, construction and relocation (Project Management); • policies and procedures working out
June 2011April 2015
3 years 11 months

Moscow, solutions.3mrussia.ru/wps/portal/3M/ru_RU/EU2/Country/

Facilities Supervisor
Job responsibilities include creation the conditions for uninterrupted, productive activity of 3M Russia Moscow and regional offices. • offices leasing and maintaining relations with Landlords; offices fit-out and relocation projects for Moscow, St.Petersburg and Ekaterinburg offices; • Volokolamsk factory administrative office maintenance and service provision: fit-out & repair works, cleaning services including the production area, furniture and equipment supply; • facilities infrustructure arrangement at the new factory: office layout workout, office & production areas furniture supply, cleaning service implementation, office supply arrangement; • office supply (equipment, stationery & consumables, furniture, etc.), suppliers contracts negotiating; • dealing with outsourcing service providers such as cleaning, courier and others; • biddings with service providers for: cleaning, business travels, transportation, mobile communication, construction; • facilties and administrative staff hiring and managing; functions restructuring; • KPI for facilities implementation; • temporary acting as Administrative Supervisor • budgeting and monitoring facilities and administrative annual costs; • Created, developed, implemented and monitored the company’s mobile and travel policy. Controlling the compliance of the company’s activity with the policies implemented. • Worked out and implemented rules and regulations on (a) working desks distribution and (b) keeping the office in order ; • Keeping and updating Facilities & Administrative department page in intranet; • Providing offices compliance to the fire safety regulations • New employees orientation
January 2011June 2011
6 months
Hals Development

Moscow

Construction, Real Estate, Architecture... Show more

Office Manager
• office supply (equipment, stationery & consumables, furniture, etc.), suppliers contracts negotiating; • dealing with outsourcing service providers such as cleaning, courier and others; • conferences and training arrangements: accommodation and logistics; • travel arrangements for the comapny staff; • administrative staff hiring and managing; budgeting and monitoring administrative annual costs; • Created, developed, implemented and monitored the company’s policies. Controlling the compliance of the company’s activity with the policies implemented. • Corporate events management • office repaire & maintenance
November 1999October 2010
11 years
Bunge

Moscow

Agriculture... Show more

Facilities Manager (Head of Administrative Dept.)
Job responsibilities include creation the conditions for uninterrupted, productive activity of BUNGE CIS Moscow, regional offices, for Voronezh branch, for Bunge Russia affiliates • offices leasing and maintaining relations with Landlords; offices fit-out and repair projects jointly with IT Dept.; 2 Moscow and 9 regional offices, offices relocation; • office supply (equipment, stationery & consumables, furniture, etc.), suppliers contracts negotiating; • participation as a Core-team member in SAP project related to Non-Supply Chain stream (administrative, IT, legal, HR, marketing and corporate affairs): blueprint working out, setting up and testing of the system, implementation and end-users trainings; • Plant canteen project. Preparation and launching the canteen at the Voronezh plant for around 200 employees. • dealing with outsourcing service providers such as cleaning, courier and others; • car purchase, registration and maintenance: making a tender among the dealers, cars delivery to the regional staff; car service and maintenance controlling; • conferences and training arrangements: accommodation and logistics; • travel arrangements for Bunge staff and guests: visa support, hotels and tickets booking, charter flights arrangements for Bunge Chairman & CEO, etc.; • expatriates support including apartment rent, people relocation, registration; preparing the documents required for company’s foreign labour intake procedure, obtaining work permits and work visas, notification the Russian Authorities on expatriates’ arrival/departure; • dealing with Bunge Russia insurance program for TPL and PDBI, car fleet insurance; • administrative staff hiring and managing; budgeting and monitoring administrative annual costs; • Created, developed, implemented and monitored the company’s car policy, mobile and travel policy. Controlling the compliance of the company’s activity with the policies implemented. • Member of Russian Executive Committee involved in decision making in respect of both daily operations and long-term strategy • Corporate events management • M&A Project coordination reporting to CEO; • Member of Russian Safety Committee, member of Russian Crisis management committee.
June 1998November 1999
1 year 6 months
British Petroleum

Moscow

Receptionist
Provided communicative links with internal and external clients; sorting and distributing of mails, screening telephone calls, rendering administrative support to visitors and company staff; providing transportation; travel arrangements; other secretarial duties; participation in corporate events preparations

Skills

Skill proficiency levels
MS Project
Negotiation skills
SAP Project
Project management

Driving experience

Driver's license category B

Higher education

2010
Higher education
Institute of Real Estate Management (Moscow brunch)
Property Management, Property Manager
1998
Higher education
Moscow University for Humanities
Economics, Bachelor of economy

Languages

Russian — Native

English — C2 — Proficiency

French — B2 — Upper Intermediate

Professional development, courses

2017
BOMA International
BOMA International, The New 2010 BOMA Office Measurement Standard

Citizenship, travel time to work

Citizenship: Russia

Permission to work: Russia

Desired travel time to work: Up to one hour