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Female, 39 years, born on 20 November 1986

Moscow, willing to relocate, prepared for business trips

Translator, Business Assistant (experience 10+ incl. foreign companies, fluent English and German)

Specializations:
  • Administrator
  • Interpreter

Employment type: full time

Work experience 17 years 8 months

November 2021currently
4 years 6 months
Head of Translation and Administration
Key administrative competencies: -office administration with deep engagement in the company's business activities; - supervisor's calendar maintenance, participation and organization of meetings, business correspondence; -preparing meeting minutes, fixing the reached agreements, decisions, action items, following up; -interaction with structural subdivisions, company headquarters; -informative and analytical support of the supervisor, document management, etc. Key translation competencies: -coordination of the work of Moscow group of translators, distribution of work volumes between translators, coordination of deadlines and documents submission format with colleagues, maintenance and submission of reports on translation activities; -Translation of technical, legal, financial, tender documentation, specifications, correspondence; - interpretation at meetings, video conferences, negotiations and phone conversations with foreign specialists Personal translation and interpretation projects: -2008 60th parallel Journal, translation of articles; -2009-2010 LinguaTrade LLC, Moscow – freelancer; -2011 interpretation of the meetings between the regional and foreign representatives of Cisco JSC in Surgut city (Surgut State University, Ugratel, Surgut City Administrarion); -2013 interpretation and support during the meeting of a representative of Alpha Travel Consultants JSC (Germany) with Surgut tourist agencies; -April 2014, October 2014, April 2015 – interpretation of a number of business meetings of Fondital JSC representative with local heating equipment distributors (Sugut, Nefteyugansk, Niznevartovsk) as per contract with Lingvista LLC (Tomsk city); -other regular freelance translation and interpretation projects
January 2020September 2022
2 years 9 months
Exxon Mobil Russia International LLC
Translator
- translation of technical, legal and financial texts, correspondence, contract documentation (up to 50 texts per month); - Interpretation of meetings, negotiations and telephone conversations with foreign experts; - Consecutive and simultaneous interpretation during negotiations, conferences, seminars and other events, including when working with partners and subsidiaries; - editing and proofreading of translated texts, including those translated by translation agencies
December 2018December 2019
1 year 1 month
GEOSPLIT LLC

Oil and Gas... Show more

Content manager (translation and editing of company materials)
- translation, editing and proof-reading company marketing materials (booklets, brochures, posts on FB and LinkedIn, the company's official website, etc.), Russian and English materials; - assisting colleagues in publishing materials, translation and proofreading of abstracts and scientific articles; - ensuring the accuracy of the documents translation , compliance with the glossary and terminology adopted in the company ; - editorial work with contracts and QMS documentation (translations, proofreading); - linguistic support of the company employees' activities.
November 2016December 2018
2 years 2 months
Wintershall Russland GmbH (Top-1 German Oil and Gas Company)
assistant - translator
- translation and interpretation of communication between the company members and partners - serving as on-call interpreter for teleconferences as required - handling and organizing meeting requests (internal/external) , providing confidential, complex and high-level assistance - handling incoming/outgoing calls as required, liasoning the activities between the General Manager and senior level executives - maintaining updated Corporate and General Manager’s contact list, anticipating, organizing and coordinating work flow through email and diary management, managing incoming and outgoing correspondence/calls - preparing Power Point & other presentations - collecting and transposing to company materials required info on macroeconomics and insurance market stats - overseeing hospitality arrangements for incoming guests & other GM business hospitality/entertainment functions - preparation GM expense reports within required time frames - maintaining GM files and archives - active participation in business planning tasks providing support to the GM and the senior management team - preparing and updating analytics and supporting documents in co-operation with senior management - participation ]in management and sales meetings and compilation of meeting minutes - keeping calendar of tasks list assisting the GM to ensure timely execution - project managing strategic and business projects assigned by the GM
June 2015July 2016
1 year 2 months
SBS BÜHNENTECHNIK GMBH (Dresden, Germany), Art Palace "Neftyanik", Surgut (temporary (1,5 year) project in one of the leading stage technologies companies)

Surgut

interpreter of English and German languages, business assistant
-translation of business correspondence, letters, drafts in the sphere of civil construction, stage technologies -interpretation and support during meetings and negotiations -maintenance of efficient communication and networking with relevant partners, assistance of the team defining communication plans, representation of the company to various audience when required -transfer of information to responsible parties, planning, coordination and logistical organization of different types of events/projects related to relevant activities (including payments, scheduling, organization of travel and accommodation for participants, reserving internal and external services, catering, welcoming speakers, mailing and monitoring etc.) -organizing official meetings and negotiations, following the undertaken duties -administrative support of company employees’ activity
September 2008June 2015
6 years 10 months
Surgut State University (Top-1 University of Khanty-Mansy Autonomous Area)
PhD, translator/interpreter, lecturer
- meeting foreign delegations, implementation of contacts with foreign partners; - business tourism coordination (organization of business travels, escort of foreign partners during business trips across Russia, escort of Russian-speaking colleagues during their visits abroad) - translation of various documentation, agreements, simultaneous interpretation of negotiations, interpretation at exhibitions and presentations - gathering materials for concepts, reports, press release, information materials, including for web and social media, backup of public communication colleagues when required. - participation in international conferences and seminars, accumulating reference books and information materials for improvement of the quality of translations - translation of articles, marketing materials, presentations, content of the university website - translation of correspondence with foreign partners, materials of conferences, meetings, seminars, preparation of information and analytical materials for the management - translation of reports, video conferences, catering for on-line projects - provision of English classes to university students and lecturers
June 2008July 2009
1 year 2 months
JSC “Erelgazstroy”
interpreter, translator, business assistant (civil construction)
-translation of texts and documents in the sphere of civil construction -interpretation and support during meetings and negotiations; -compilation and analysis of information, preparation of materials for participation of the head of the company in meetings, business correspondence -maintenance of efficient communication with partners, contractors and sub-contractors, transfer of information to responsible parties -maintaining the database and updating information on suppliers (contractual terms, prices, stocks, technical information) -coordination of contracts and agreements -administrative support of the company employees’ activity

Skills

Skill proficiency levels
Работоспособность

About me

Dear Sir or Madam, With an enclosed CV I would like to apply for the specified position. I’m a qualified PhD (linguistics) with 10+ years of English and German – based experience. Additionally, I have a Master’s degree in financial management and a covered course in Interpretation and Administration. Throughout my professional activity I was involved in various translation and interpretation projects in the sphere of civil construction, stage technologies, heating systems, management, law, economy, oil and gas etc. Within the years of professional experience (including multinational companies SBS Bühnentechnik GmbH, Wintershall Russland GmbH) my duties included providing translation of business correspondence, letters, drafts, interpretation and support during meetings and negotiations, maintenance of efficient communication with the partners, transfer of information to responsible parties, organizing official meetings and negotiations, following the undertaken duties. I provided administrative support necessary for the company employees’ activity with high level partners (PJSC Gazprom, PJSC Surgutneftegaz, JSC Lukoil, etc.) I’m good at tasks connected with managerial activity, efficient communication, trouble-shooting, supervision, information transfer, paperwork organization, translation, interpretation. Please go through the enclosed resume, as it will provide further details of my professional expertise. Sincerely, Valeriya Aivazova

Higher education

2018
Higher education
Saint-Petersburg State University
Chair of Translation and Interpretation, Advanced qualification upgrading course in simultaneous and consecutive interpretation
2015
Higher education
Surgut State University
Economics and Management, Finance Management
2011
Higher education
Surgut State University
Linguistics, PhD
2008
Higher education
Surgut State University
Linguistics, linguist, lecturer, translator/interpreter

Languages

Russian — Native

Armenian — B1 — Intermediate

English — C1 — Advanced

French — A1 — Basic

German — B2 — Upper Intermediate

Citizenship, travel time to work

Citizenship: Russia

Permission to work: Russia

Desired travel time to work: Doesn't matter