• Calendar management, including appointment scheduling and travel schedules. • E-flow document management (DIRECTUM). • Drafting documents, briefing papers and reports. • Managing database and drafting systems. • Creating requests in internal systems. • Supporting in preparation Power Point presentations. • Monitoring and control document workflow, internal distribution and transmittals • Preparing meeting minutes.

Responsibilities: • Full secretarial and EA support to Partner. • Calendar management, including appointment scheduling and travel schedules. • Manage and prioritize information flow (calls, contacts, emails). • Centralize information (org charts, planning memos, presentations, events, calendars, etc. • Submit weekly timesheets for the Partner (and team members if requires). • Submit expense reports. • Support client needs (bills, contracts). • Prepare sales forms for subcontractor payments. • Organization and administrative support of events with the participation of the Partner. • Initiate and drive positive team spirit (birthdays, cultural events, team buildings). • Act as the point of contact between the Partner and internals\external clients. • Help to prepare reports, presentations and briefs. Personal skills: • Outstanding organizational and time management skills. • Excellent verbal and written communicational skills. • Ability to multitask and prioritize daily workload. • Strong attention to details with high level of integrity and confidentiality. • MS Office (Word, Excel, Power Point, Google calendar).

Subordinates: 2 secretaries, 4 translators. • Full range of administrative and secretarial support to the President of the company • Calendar management (meetings, conferences, workshops) • Travel management ( visa support, hotels and VIP halls booking) • Handling all visa and traveling issues for foreign specialists visiting the company, including registrations and work permits. • Prepare contracts and job offers for expats • Support to American consultants from ICG (International Consultant Group, Boston) to provide tests for the factory staff • Business cooperation with the representative and sales offices in the USA, Brazil, China, Turkey, Great Britain, Germany and others.

Assisting in personnel recruitment processes and making out policies of HR allocation and promotion. Compiling a list of recruitment agencies, developing a database of applicants; file keeping records. Preliminary interview with the candidates. Translation of policies and procedures; records management. Making out job descriptions. Handling all visa and traveling issues for foreign specialists visiting the company (registrations and work permits)