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Female

Moscow, willing to relocate, prepared for business trips

Administrative Director/Office Manager

Specializations:
  • Sales manager, account manager

Employment type: full time, project work/one-time assignment

Work experience 20 years 2 months

July 2017May 2018
11 months
GROSS-Consult

Moscow, www.gba.ru

Head of Administration department
Full administrative support all departments - Organisation and maintenance of documentation flow - Clients, customers collaboration and support - Contracts negotiations and preparation - Provides communication systems by identifying needs, evaluating options, maintaining equipment, approving invoices - Personnel search and selection - Travels support (hotels, flights, etc) - Corporate events organisation
March 2012January 2017
4 years 11 months
Easymeal (startup project-healthy food)

Moscow, www.easymeal.ru

General Director/ HR/Administrative Director
- Organization, management and control over the company processes and staff - Ensuring cooperation between all departments - Budget planning and control - Reporting to founders - Maintaining and monitoring the level of service and quality - Interaction with regulatory, fiscal authorities - Clients collaboration, negotiations,contracts preparation - Developing and implementing company corporate standards, HR policies - Developing and implementing KPI system - Personnel search, selection , training - Personnel motivation, adaptation - Developing staffing structure, departments manual, labor contracts -Jobs description development, HR administration - Collaboration with suppliers and customers - Permits and licenses - Search facilities, moving office and production unit
January 2010July 2011
1 year 7 months
Iota Vostok (oil/gas, construction and etc. recruitment)
Deputy General Director/Business Development Manager
- Actual clients collaboration and support - New clients attraction and development - Daily operations control and support - Contracts discussion and preparation - Tenders documents preparation - Analytical and marketing activity for checking of the new business possibilities at the market - Advertisement and promotion campaigns - Presentations preparation - Strategy development,business planning, budgeting - Sales team management, performance appraisal,managers coaching - Personnel recruitment :locals and expatriates - Administrative matters - Migration issues - Problems solving
July 2000April 2009
8 years 10 months
Coleman Service UK
Personnel development and Internal communication Manager
July 2000 – April 2009: “Coleman Services” (recruitment company) August 2007 – April 2009: Personnel Development and Internal Communication Manager - Developing and implementing personnel policy in accordance with the company strategy - Adaptation/Induction Day programme working out and implementing; - Internal communication policy development and implementation - Managing and providing training and development services to all departments: improve job competence, career development and contribute to ensuring that HR needs are satisfied across the area; - HR support to all departments - Training needs analysis ; - Corporate culture working out, organising corporate events ; - Problems solving; - Internal/external training programmes development and implementation; - Personnel attestation programmes development and implementation; - Budget preparation and control; - Motivation programmes development and implementation; - Regional offices training /adaptation/attestation organisation and conduction. January 2005 – August 2007: Training Manager - Managing and providing training and development services to all departments - Working out and conducting business trainings; - Analysing trainings needs, - Preparing training budget; - Developing various training programmes ; - Couching company employees; - Working out and realisation employees’ assessment; - Developing the regulation and procedures of employee's attestation and training - Conducting social employee survey within the area June 2000– January 2005:Senior Account/Account Manager - Recruitment and candidates selection, interviewing, documentation, CV preparation assistance, candidate matching according to requirements of a Client; - Candidate testing per existing procedures, assistance and participation in the process of selected candidate interviewing by Client; - Negotiating and working out the contracts with Clients; - Presentations preparation; - Providing temporary personnel for the Clients; - Development and introduction offer packages including the company’s proprietary testing system, training seminars and HR - Consulting services; - Wide-spread candidate search by means of internal databases and advertising campaigns; - Labour market monitoring, data collection and analysis of HR markets and the most recent personnel policies, marketing activities; - Placement orders follow-up, invoicing, documentation and filing; - Preparing labour contracts with employees according to Russian legislation - Reporting in labour compensation, business trips; - Collaborating with insurance companies; - Participating in exhibitions, seminars, conferences.
November 1999June 2000
8 months
IRU (International Road Transport Union) Permanent
Personal assistant to the Head of the Delegation
- Responsible for establishment of working programmes and control and monitoring working performance of the Delegation staff. - Responsible for formulation of business programme of the Head and facilitation of interaction with Ministerial delegations from CIS countries and European business delegations. - Accompanying the Head of the Delegation during negotiations in Ministries meetings - Co-operation with delegations of European countries; - Organisation of round tables, seminars, conferences; - Providing office administrative support;
August 1996November 1999
3 years 4 months
Scott Wilson Kirkpatrick
Project Manager
May 1998 - November 1999:Scott Wilson Kirkpatrick, EC - Tacis TNRUS 9603:Inland Waterways and River- Sea Transport. Moscow Pilot Project Manager Responsible for the Nizhny Novgorod module of the project  Management and organisation of a pilot project in Nizhny Novgorod Port where new accounting systems were established using "Galaktika" software;  Co-operation with Port management and control over all port’s departments involved in this projects;  Reported directly to the Project Manager in Moscow and planned and co-ordinated teamworking on the express analysis and installation of the new software;  Organisation of meetings with city authorities, port management and different companies;  Organisation and participation in exhibitions and conferences;  Assisted in preparing of tender’s documentation;  Identifying port’s training need and working out the training programmes;  Assisted in drafting of a business plan for a new cargo terminal in the port;  Management and control of the office project stuff. August 1996 - May 1998:Scott Wilson (UK) EBRD Institutional Development Project . Aktau Port. Project Manager Assistant/Project Coordinator The Project, funded by EBRD, was to assist the management of the Port to come into line with Western management and marketing methods. There was a wide ranging programme of technical co-operation between the port staff and employees (140 staff) and the foreign experts (20). I had general responsibility for the co-operation programme.  Management of all resources and activities in the project office during extended absences of the expatriate project manager  Planning and facilitation of meetings and the TA programme work between Port Management and the western consultants, up to six experts at any time  Identification of company business fields required for training  Preparation of training program for the port's employees  Translation of technical and contractual documents  Interpretation in meetings and conferences  Organisation of meetings and presentations for clients including EBRD and Ministry of Transport  Office administration and personnel management

Driving experience

Driver's license category B

About me

Management and supervisory experience, decisions of the strategic and operative problems connected with development of business, experience of negotiating and personnel training, experience of the organization of structural divisions from zero, sales skills. Strong organisation, communication and ntgotiation skills at all levels. Strong experience in Human Resources area: recruitment, outstaffing, assessment and development, motivation and KPI ,performance review, HR administration and legal issues. Experience in building up the whole training process (from needs analysis, pre-training activities to follow-ups) programs. Good knowledge of the RF Labour Code.

Higher education (master)

2001
Higher education (master)
Guildhall University, London/MIRBIS, Moscow
Master of Arts. Human Resource Management
1989
Higher education (master)
Almaty State IInstitute for Foreign Languages
English language

Languages

Russian — Native

English — C1 — Advanced

French — A1 — Basic

Professional development, courses

2008
Mastery of Management
Concept, Certificate
2007
Train to Trainers
International Coaching Academy, Certificate
2004
Sales skills
CBSD, Cetrtificate
2002
Account management
CBSD, Cetrtificate
2002
Different trainings
Company trainings, Cetrtificate
2001
Presentation skills
Company trainings, Cetrtificate
2000
Knowledge Management
MIRBIS, Cetrtificate

Citizenship, travel time to work

Citizenship: Russia

Permission to work: Russia

Desired travel time to work: Doesn't matter