Reporting to the person and responsible for the providing the highest level of personal and business support

Credentials: Win " You've Done Something Great" Award Achievement For strong efforts in Indirect Spread Cut reduction initiative contributing to annual saving 2015 Win"You've Done Something Great" Award for full and effective support of office movement in 2010, 2013 Responsibilities: - Lead and direct the team in the administration department (secretary, courier, travel-coordinator, cleaning service); - Ensure Office Support process efficiency (supplies, landlord, cleaning etc.); - Business travel support; - Collaboration with all office providers, initiate and manage tenders with potential company providers (courier services, taxi, office stationary, food, insurances, travel and visas, etc.); - Complex project management connected with real estate (office relocation, repair works, office reorganization); - All contract review and keep in the archives, contract prolongation; -Coordinate and responsible for organisation of various events and conferences; - Prepare relevant inputs for Area budgets, review and track expenses during the company budget cycle, prepare regular reporting and account for the year-end accruals; - Plan office space, organize workplaces for employees; - Coordinate store opening process; - Planning, organisation and managing Environment, Health and Safety , Fire protection programs; - Participation in elaboraton and development of all HR administration procedures, routines, guidelines and different Local normative acts; - Manage all activities related to corporate mobile phones; - Work with employees for HR related issues (Russian labour legislation, payroll, other questions) -Work with providers on medical, life & accident and pension insurances; - Organization charts and headcount and FTE reports; - Participation in annual and mid-year performance reviews; - Planning and organisation internal and external trainings; - Participates in other business projects, representing HR; - Procurement Management. Establishing and supervising of service delivery for all facilities operations: office furniture & equipment, stationary, consumables, expendables, courier services, cleaning & catering services, transportation services, travel services etc. ; - Office movements; - Searching / tendering and choose of key suppliers and contractors (in common with purchasing manager).Negotiating better terms. Supplier relations management; - Expenses control, monthly control of payments. - Administrative budget preparing and approval; Documents Flow, Reception & Admin.Support; - Drafting and execution of corporate standards of outgoing business correspondence and internal forms (in common with retail operation. dep and other dep-s).; - Business travel support (visas, hotels, invitations, agendas etc); - Adminstrative support of company employees – assistance in admin related issues (100 employees); - Car Fleet Management (50 vehiles). Supervising company cars. Budget preparing and approval, expenses control. Administering of cars’ take-on and take-off registrations, technical examinations, maintanance works, insurance etc. Monitoring of vehicles' schedule; - Administrative support of the General Manager (coordination of meetings and appointments, documents circulation, create, draft, edit and finalize presentations, reports and relevant documents, etc.).

- contract work (drafting, legal reviewing and approval of various types of contracts, including but not limited: sale agreements, lease agreements, contractor agreements, service agreements insurance agreements, agency agreements, preliminary agreements, confidentiality agreements), drafting of accompanied documentation (protocols of disagreements, additional agreements, etc.); - forming of the legal proposition, drafting of complaints, answers and other legal documents; -representation of the company's interests to the governmental and regulatory authorities; - drafting of incorporation documents and local normative acts; - registration of companies and amendments in constituent documents; - drafting of legal researches; - preparation of legal opinions; - written and oral legal consultations; - negotiations with contractors; - settlement of disputes with contractors and consumers.