- Full administrative support of exhibition projects - Collection of customer data (Russian and international) required for concluding contracts and issuing invoices - Preparation of documents (Contracts, Additional agreements, applications, etc.) and invoices for clients, providing all exhibitors with a full package of documents - Account management and day-to-day communications with clients: full management, consulting and full support of future participants of exhibition events - Coordination of the conditions for the participation of exhibitors, as well as coordination of changes in the Contracts with related departments of the Company (legal, financial, marketing departments) - Collecting and ensuring the availability of signed contracts and closing documents from customers; - Work at exhibition events directly on the locations (supporting exhibitors on administrative issues, exchanging documents with participants of events, collecting feedback from participants of exhibition projects) - Conducting surveys of exhibitors to assess the effectiveness of events - Coordination of exhibitors and provision of reference and organizational information during exhibitions and conferences - Accreditation of exhibition participants and documents exchange during the project - Interaction with the legal, financial and marketing department of the Company on the preparation and provision of correct documentation after the end of the exhibition project

* Carrying out of personal tasks of Head of Operations and Leasing Department and administrative support * Improving internal working procedures (communications with other departments and branches of the Company for optimization of business processes according providing with necessary documents and approves on time) * Communications with employees of Head offices in Amsterdam and Warsaw (providing with key reports and documents according to tenants, business correspondence) * Controlling, coordinating and following up the company tenant managers' work (according to preparing documents for tenants, RentRoll sheets and reports) * Leasing projects coordination for regional and Moscow Shopping Malls (reporting documents workflow for Leasing and Marketing departments, supporting of promo activities); * Preparing and producing documents, reports and presentations for the weekly meetings (due to Leasing department and marketing events in Shopping Malls) * Preparing and producing commercial documents for tenants (Leasing Contracts, Additional Agreements, Аcts of transfer and acceptance, etc.) * Working at 1S System and DocsVision (introduction of signed documents, approving of payments) * Providing with full-cycle work of documents for Operations Department * Leasing terms introduction and approving in VTS and WFMS systems * Accounting and monitoring of tenants obligations under Contracts (turnover rent reports, schedules, etc.) * Setting up external and internal conference calls * Organizing external and internal tenants meetings, appointments * Arranging travel plans and schedules for Partners and Managers, including transportation, visas and accommodations for executives and company guests on a need be basis; * Preparing expense reports, issuing invoices according to the contracts; * Planning and supporting external and internal office meetings and corporate events; * Cooperation with Head of HR Department for organization of events and for employees of the Company (team-buildings, corporate parties, birthdays, corporate events and congratulations, etc.) * Arranging internal communications (formal and informal) and helping HR with integration of new employees to the Company (providing with working place, acquaintance with corporate culture and employees, support of Head of HR with primary documentation, etc.)

* Contacts and cooperation with retail establishments * Coordination and control of regional representative offices effective working * Preparing and producing documents, reports and presentations * Planning and supporting external and internal business meetings with clients * Preparing primary documentation due to Contracts, issuing invoices according to the contracts * Training courses management for employees

* Arranging products promotion and advertising * Issuing invoices according to the contracts * Making decisions and delegating work to others when a Partner or Manager is unavailable * Communicating with clients and visitors * Coordination of promo-events and marketing activities (consultation of customers, cross merchandising, promo materials and presents, special events, etc.)

* Providing of day-to-day comprehensive administrative support helping Partners and Managers to make the best use of their time by dealing with secretarial and administrative tasks: answering phone calls and taking messages, maintaining schedule, keeping records, correspondence, populating contact database, typing, filing, amending documents, setting up conference-calls; * Supporting and coordination of marketing promo-events and advertising activities, product marketing (Shopping Malls, HoReCa, etc.) * Carrying out the background research into subjects executives are dealing with