- Overall coordination of the department’s agenda including internal and external activities, full travel support, workshops, external meetings, study trips, corporate events - Onboarding and adaptation process for newcomers - Supporting and preparing internal departments documents (presentations, guidelines, manual etc.); - Contracts and invoicing management for the department’s expenses, performing contract management for all purchases - Coordination of the internal process of department budgeting cost follow up and financial forecast - Preparation of internal documents such as presentations, guidelines, manuals and etc. - Being responsible for internal communication in the company on behalf of Concept Department in corporative newsletter - Leading and participating in concept department projects as assigned by Head of the department

- Organization and coordination of business trips for the department team (60+) and top management - Responsible for all guest related services (invitations, booking tickets, hotels etc) - Events organization - Basic budgeting, capital purchasing support & expense reports preparation - Contingent workers supervision (50+) - Maintaining diary appointments for the department team - Providing monthly project statistics

- Full range of clerical services - Supervision of administrative stuff (technicians, security, cleaning ladies, couriers etc.) - Purchasing of allocated goods - Content writing (newsletters, policies, posters) for RE&F Department

- Processing travel requests - Customer consulting on travel arrangements and follow-up: visa support, ticket & hotel reservations, booking cars and other travel services - Participating in famtrips: checking hotels’ services and facilities in Russia and abroad for further promotion to the customers - Communication with hotel management