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Female, 44 years, born on 2 April 1982

Moscow, metro station Aminyevskaya, not willing to relocate, prepared for occasional business trips

Protocol Assistant /Administrative manager

Specializations:
  • Interpreter

Employment type: full time

Work experience 19 years 11 months

November 2022currently
3 years 6 months
GBU Central Archive of Moscow

Moscow

Leading Specialist
- Accept, sort out and register the photo- and video valuable documents to keep them in the Archives. - Work with establishments representatives; - Process the documents, information requests; papers examination; - Administrative functions; Documents flow; - Reports generation; - Work with Contact Data Base.
June 2019October 2022
3 years 5 months
MFC of Moscow, Data Capture Department

Moscow

Specialist
- Соорeration with establishment\s representatives; - Documents, information requests- ; papers examination; - Administrative functions; Documents flow; - Reports generation; - Work with Contact Data Base.
July 2018March 2019
9 months
Association of the children’s goods and services industry

Moscow

Clients Relations Manager. Project work.
- Organization of industry-based Committees, Board of Direstors of ACGI, business meetings; - Implementation of seminars on children goods' innovations, certification and secirity of goods, participation in the exhibitions Mir Detstva, KidsRussia, organising Marketing and Retail forums, conducting industrial competitions - National Award "Golden Bear", "Innovations for childrens goods", "Choice of childrens and parents"; - Drafting event check-lists, sending out invitations, composing guest lists, work with Sponsors/Speakers, negotiating with participants, ordering conference halls, meeting rooms, control of technical support); - Informational support and consulting of ACGI members; - GR: Organizing meetings with Government authorities representatives; - Cooperation with PR-, marketing-, event-sections on project work; - Work in Bitrix24, attracting new members, achievement and resolving inquiries; - Administrative support, business communication, work in Leader ID, Unisender, document workflow, making minutes of meetings, answering phone calls, welcoming guests.
August 2009September 2017
8 years 2 months
The Embassy of the United States of America

Government Organizations... Show more

Protocol Assistant, EXEC office
- Organization of different events (up to 1000 participants), incl. round tables, receptions, concerts, dinners at the Residence - Spaso House (drafted and sent out invitations, composed guest list, consulting contacts, requesting RSVPs, welcoming guests and VIPs, etc.); - Cooperation with PR Department, Executive Assistant, other Embassy's services to promtly conduct the event; - Organized courtesy calls, meetings with other Diplomatic representatives, State authorities, Heads of companies; - Arrangement of representative visits and trips of the Ambassador and the Embassy's staff representatives, incl. work with the Norh America Department of MFA RF; - Liaised with Russian government, members of diplomatic community & other organizations on protocol-related issues; - Provided protocol & administrative support of the Exec office and Departments; - Coordination of courier service, drivers, worked with Print centers, Flowers shops; - Preparation of representative gifts, ordering office supplies, materials, souvenirs; creating protocol budget expenses records; - Processing and updating Contacts database- launched the direct named invitations sent through the CDB; - Sorting out correspondence, arranging files, registering incoming & outgoing documents, preparing official memos, reports & correspondence in Russian and English; - Answering phone calls, negotiating with the guests, processing of meetings, work with events calendars.
August 2007November 2008
1 year 4 months
Russian Grain Union, The RF Ministry of Agriculture

Moscow

Agriculture... Show more

Leading Specialist with English language at the Organizational Department
- Arrangement of the International conferences, Summits in Russia and abroad (Egypt, Turkey) - project/event program drafting, sending invitations, attraction of the Sponsors/participants, meetings of the State delegations and guests, booking conference halls); - Consulting and informational support of members & participants; - Preparing meetings, Board of Directors and negotiations, conducting translation from English into Russian; - Resolving other questions of the Russian Grain Union members; - Administrative functions, answering phone calls, drafting documents, senfing out correspondence in Russian & English, greating guests.
August 2006August 2007
1 year 1 month
Denton Wilde Sapte (CIS) Ltd.

Moscow

Legal secretary
- Informational legal support; - Legal files arrangement, work in SAP; - Preparing meetings, business talks, welcoming clients; - Receiving and sorting of calls and correspondence; - Formatting and translation of documents, arranging notarial certification.
November 2004August 2006
1 year 10 months
Translation Agency «Nowitex Translation»

Moscow

Manager – interpreter
- Work with clients and translators, get orders, answering phone calls; - Negotiating with interpreters to control the projects implementation; - Translation and preparing legal documents for notarial certification; - Sorting the correspondence, translation of the documents.

Skills

Skill proficiency levels
MS Outlook
Event Management
Project management
Meetings Organization
MS PowerPoint
Negotiation skills
Upper-intermediate
Administrating Skills
Analytical skills
Customer Service
Protocol

About me

MS Office (Word, Excel, PPT, Outlook Express), Adobe Reader. CRM user.

Higher education

2004
Higher education
International relations, Diploma with Honour

Languages

Russian — Native

English — B2 — Upper Intermediate

German — A2 — Elementary

Professional development, courses

2016
Seven Habits of Highly Effective People
US Embassy, Moscow
2014
Professional User of Contacts Database
Frankfurt-an-Main, 2014
2010
English Course
US Embassy, Moscow
2002
Course of Business Communication in English
Manchester University, UK

Citizenship, travel time to work

Citizenship: Russia

Permission to work: Russia

Desired travel time to work: Doesn't matter