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Female, 44 years, born on 2 April 1982
Moscow, metro station Aminyevskaya, not willing to relocate, prepared for occasional business trips
Protocol Assistant /Administrative manager
Specializations:
- Interpreter
Employment type: full time
Work experience 19 years 11 months
November 2022 — currently
3 years 6 months
GBU Central Archive of Moscow
Moscow
Leading Specialist
- Accept, sort out and register the photo- and video valuable documents to keep them in the Archives.
- Work with establishments representatives;
- Process the documents, information requests; papers examination;
- Administrative functions; Documents flow;
- Reports generation;
- Work with Contact Data Base.
June 2019 — October 2022
3 years 5 months
MFC of Moscow, Data Capture Department
Moscow
Specialist
- Соорeration with establishment\s representatives;
- Documents, information requests- ; papers examination;
- Administrative functions; Documents flow;
- Reports generation;
- Work with Contact Data Base.
July 2018 — March 2019
9 months
Association of the children’s goods and services industry
Moscow
Clients Relations Manager. Project work.
- Organization of industry-based Committees, Board of Direstors of ACGI, business meetings;
- Implementation of seminars on children goods' innovations, certification and secirity of goods, participation in the exhibitions Mir Detstva, KidsRussia, organising Marketing and Retail forums, conducting industrial competitions - National Award "Golden Bear", "Innovations for childrens goods", "Choice of childrens and parents";
- Drafting event check-lists, sending out invitations, composing guest lists, work with Sponsors/Speakers, negotiating with participants, ordering conference halls, meeting rooms, control of technical support);
- Informational support and consulting of ACGI members;
- GR: Organizing meetings with Government authorities representatives;
- Cooperation with PR-, marketing-, event-sections on project work;
- Work in Bitrix24, attracting new members, achievement and resolving inquiries;
- Administrative support, business communication, work in Leader ID, Unisender, document workflow, making minutes of meetings, answering phone calls, welcoming guests.
August 2009 — September 2017
8 years 2 months
The Embassy of the United States of America
Government Organizations... Show more
Protocol Assistant, EXEC office
- Organization of different events (up to 1000 participants), incl. round tables, receptions, concerts, dinners at the Residence - Spaso House (drafted and sent out invitations, composed guest list, consulting contacts, requesting RSVPs, welcoming guests and VIPs, etc.);
- Cooperation with PR Department, Executive Assistant, other Embassy's services to promtly conduct the event;
- Organized courtesy calls, meetings with other Diplomatic representatives, State authorities, Heads of companies;
- Arrangement of representative visits and trips of the Ambassador and the Embassy's staff representatives, incl. work with the Norh America Department of MFA RF;
- Liaised with Russian government, members of diplomatic community & other organizations on protocol-related issues;
- Provided protocol & administrative support of the Exec office and Departments;
- Coordination of courier service, drivers, worked with Print centers, Flowers shops;
- Preparation of representative gifts, ordering office supplies, materials, souvenirs; creating protocol budget expenses records;
- Processing and updating Contacts database- launched the direct named invitations sent through the CDB;
- Sorting out correspondence, arranging files, registering incoming & outgoing documents, preparing official memos, reports & correspondence in Russian and English;
- Answering phone calls, negotiating with the guests, processing of meetings, work with events calendars.
August 2007 — November 2008
1 year 4 months
Russian Grain Union, The RF Ministry of Agriculture
Moscow
Agriculture... Show more
Leading Specialist with English language at the Organizational Department
- Arrangement of the International conferences, Summits in Russia and abroad (Egypt, Turkey) - project/event program drafting, sending invitations, attraction of the Sponsors/participants, meetings of the State delegations and guests, booking conference halls);
- Consulting and informational support of members & participants;
- Preparing meetings, Board of Directors and negotiations, conducting translation from English into Russian;
- Resolving other questions of the Russian Grain Union members;
- Administrative functions, answering phone calls, drafting documents, senfing out correspondence in Russian & English, greating guests.
August 2006 — August 2007
1 year 1 month
Denton Wilde Sapte (CIS) Ltd.
Moscow
Legal secretary
- Informational legal support;
- Legal files arrangement, work in SAP;
- Preparing meetings, business talks, welcoming clients;
- Receiving and sorting of calls and correspondence;
- Formatting and translation of documents, arranging notarial certification.
November 2004 — August 2006
1 year 10 months
Translation Agency «Nowitex Translation»
Moscow
Manager – interpreter
- Work with clients and translators, get orders, answering phone calls;
- Negotiating with interpreters to control the projects implementation;
- Translation and preparing legal documents for notarial certification;
- Sorting the correspondence, translation of the documents.
Skills
Skill proficiency levels
About me
MS Office (Word, Excel, PPT, Outlook Express), Adobe Reader.
CRM user.
Higher education
2004
Higher education
International relations, Diploma with Honour
Languages
Professional development, courses
2016
Seven Habits of Highly Effective People
US Embassy, Moscow
2014
Professional User of Contacts Database
Frankfurt-an-Main, 2014
2010
English Course
US Embassy, Moscow
2002
Course of Business Communication in English
Manchester University, UK
Citizenship, travel time to work
Citizenship: Russia
Permission to work: Russia
Desired travel time to work: Doesn't matter
