Provide professional PA and administrative services to the Head of Mission (Ambassador), coordination of inwards invitations, meetings, greetings and provision of hospitality to visitors, drafting of correspondence for the HOM’s signature etc. Meeting interpretation and document translation for Ambassador Provide the Ambassador’s weekly schedule to relevant staff, including Official Residence staff and HOM Driver Supervision, liaison and oversight of representational support staff (Residence Chef, Residence Domestic Staff and HOM Driver) to ensure all functions held at the Embassy or Official Residence proceed flawlessly and according to requirements Arrange and organise representational and work functions, meetings, presentations, conferences and workshops including venues, catering and associated agendas and documents as appropriate Oversee and liaise with Residence Chef and other Residence Domestic Staff on menus, set up, staffing and costings for events at the Official Residence and in the Embassy Assist with the management with all logistical aspects of New Zealand Prime Minister and Ministers and senior officials visits, including visiting programme, hosting events, hotel bookings, preparation of guest lists, invitations, briefings, run sheets and other documentation, organising appointments and logistics. Liaise with HOM Driver over HOM calendar and ensure he is fully briefed on daily programme, appointments and driving duties. Liaise with Chinese Ministry of Foreign Affairs and other government organizations on visit arrangements and events and ensure all aspects of process are managed in accordance with instructions. Liaise with provider throughout the process. Liaise with the Embassy’s public relations office to ensure integration of Ambassador’s activities with the Embassy’s public diplomacy outreach Liaison with Ministry of Foreign Affairs protocol department arranging meetings, requests Liaison with other Embassies in Beijing and maintain contacts Undertake research for the Ambassador Book and coordinate HOM transport and travel requirements Undertake general administration, including managing representational gift stocks, wine stock Maintain contacts with Hotel Sales staff and catering firms, as required, to ensure the Embassy has effective contacts and preferred rates for visits and rep events

Attending senior meetings with VP and take meeting minute, act as interpreter as required VP Calendar arrangement Cross countries senior executives’ events and conferences management Coordinate with PR department arrange Press Conference for new Product release Meeting interpretation and document translation Liaise with HR Director on new fiscal year office, events and recruiting budget plan International Visitor Calendar managements Weekly report and In The Know news collect and summarize to report to headquarter in US APAC Cross Functional Staff meetings plan and organize VPs and Executives visit programme and plan Business travel management

GM Calendar arrangement Document translation, meeting interpretation Travel arrangement Fiscal year budget forecast, management and monitor Plan and coordinate event/morale/conference Process purchase order Deliver and implement company policies; cope with administrative related emergencies VP’s visiting management Press conference of new product release;

Provide Transportation, Accommodation, Catering, Air Ticket and Accreditation services and arrangement for Broadcasters of Beijing Olympic Games; Organize regular large-scale World Broadcaster Meeting and provided meeting participants with counterpart logistics services and prepare meeting materials Organize monthly production and engineering meeting BOB non-domestic staffs relocation pre and during the Games Time; temporary housing for hundreds of meeting participants and broadcasters every month at Shangri-la, Emark Hotel, Marcopolo Hotel and Oakwood Apartment; Accommodate more than 3000 Olympic Games Time broadcasters from all over the world; keep contact with all 11 Hotels in Beijing and 5 hotels in other cities； Organize pre-game time venue survey and report for broadcasters Liaison with overseas broadcasters and headquarter in Madrid on behalf of the Department; key contact person and emergencies cases solving; Internal database input and update